Application Instructions & Templates

INSTRUCTIONS

  1. The templates numbered below, 2 through 9, should first be downloaded onto your desktop.
  2. Each template should be completed in Adobe Reader DC (free) or Adobe Acrobat.
  3. Please do not copy and paste the information into the templates as this may result in errors when uploading into the application.
  4. All of the templates listed below must be used when completing the Grant Application.
  5. The documents and completed templates must be attached and uploaded to the application at the time of
    submission.
  6. PLEASE DO NOT CHANGE, ADD TO OR ALTER ANY OF THE TEMPLATES.
  7. Do not add additional pages, logo’s photographs to any of the templates.
  8. Carefully review all of your templates for accuracy and that specifications were followed per each template.

RECOMMENDED FORMATS

PDF, DOC and DOCX formats ONLY.
Please do not add any SPECIAL CHARACTERS in the document file names (& %   ‘   *   ; – /   #,)

TEMPLATES & DOCUMENTS REQUIRED

  1. COVER LETTER –The cover letter must be on the requesting organization’s letterhead and addressed to:
Kaye Garcia, Executive Director
Forest County Potawatomi Foundation
3136 W Kilbourn Avenue, Suite 300
Milwaukee, Wisconsin 53208

Your ONE page letter must include:

  • The current date.
  • A short description of the program you are requesting support of in 200 words or less.
  • The dollar amount requested.
  • The start and end dates of the program.
  • A physical signature from the President, Executive Director, CFO or CEO. Must include contact information for that person.
  1. BOARD MEMBERS– Use this template to provide the Board Member’s position, full name, business affiliation and, if applicable, please indicate which members are Native American. Please list only immediate members, such as, President, Vice President, Treasurer, etc., in the table space provided. No additional pages, photos or personal contact information should be provided.
  2. RECOGNITION– Use this template to explain how the FCP Foundation will be recognized for its donation. Do not include logos, letterhead, narratives, headers, footnotes, or images/photos.
  3. WHY– Use this template to explain why you believe the FCP Foundation should contribute to your organization’s program in 200 words or less.
  4. BUDGET– Use this template to provide your Budget for the program you are requesting support for and list where the Foundation’s dollars will be used. Do not include Revenue or Income information.
    NOTE: Do not add commas to the dollar amounts. This will avoid calculation errors.
  5. FUNDING SOURCES– Use this template to list ALL current fiscal year Funding Sources for the program you are requesting support for:
    • List the name of the source.
    • List the amount requested from the source and place it in the REQUESTED column.
    • List the amount in either the PENDING column (even if the status is still unknown) or the RECEIVED column (if you have been awarded and at what amount).
    • List the FCP Foundation as a source and the amount requested in the REQUESTED and PENDING column.

NOTE: Do not add commas to the dollar amounts. This will avoid calculation errors.

  1. ACCOMPLISHMENTS– Use this template to provide recent accomplishments and successes of your program in 200 words or less. Only complete this template if you are a New or Returning Applicant who has not received a grant.
  2. GRANTEE FINAL REPORT– This template is to be completed and submitted at the end of your last grant received or at the time of requesting new grant. If the STATUS of your project is Incomplete or is Completed before your program End Date, as indicated in your previous application, please contact our office for more information.
    If you have not received a Grant or are a New Applicant, do not complete.
    No other form, format or modifications will be accepted. Photos, annual reports, brochures, or Financial Audits will not be accepted. Do not alter the form or add additional pages.
  3. IRS W-9 FORM– All organizations must complete and attach this IRS W-9 Form. This form must also include a physical signature from the President, Executive Director, CFO or CEO, and must include the current date. This W-9 must match the address used on the Application and the Cover Letter.
    (IRS Form 990, Certificate of Exempt Status or Articles of Incorporation will not be accepted.)
  4. IRS DETERMINATION LETTER– Required only of New Applicants or in the case of a name change or new EIN.
    (IRS Form 990, Certificate of Exempt Status, or Articles of Incorporation will not be accepted.)

Please verify all documents and templates are completed correctly before selecting Next.
The Forest County Potawatomi Foundation reserves the right to decline applications with MISSING or INCORRECT information.

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Before you begin the grant application, it is recommended that you download, read, and agree to the Foundation’s Grant Agreement. Requests for any changes to the Foundation’s Grant Agreement will not be accepted.

Foundation Grant Agreement- NEWDownload

I have read and agree with the conditions in the Forest County Potawatomi Foundation Grant Agreement.

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APPLICATION PROCESS

Our application process no longer allows you to Save and Return to your application.

Please have all the required templates completed and saved on your desktop, ready to upload prior to beginning the application process.

Thank you!

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